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ERP system or production resource planning system is a software that helps to keep records, plan and distribute all tangible and intangible resources of the company – finance, inventory, raw material stocks and even personnel. Thanks to a competent integrated approach it is possible to increase the productivity of the enterprise, reduce costs, reduce downtime, increase efficiency and, accordingly, profits. This is why such solutions are extremely popular. Implementation of ERP in production requires a careful and thoughtful approach, thorough preparation and readiness for changes on the part of both company management and all its employees.
The first step is to thoroughly examine all existing processes, identify strengths and weaknesses, figure out what needs to be improved and what efforts may be needed to do so. At this stage, it is important to describe as honestly and in detail as possible the current situation and the result you want to achieve, as well as to identify the key differences between the two concepts.
Once the goals are defined, it is important to think through and develop a clear plan. For example, it is necessary to define what exactly your ERP system should be, what functions it should contain, and what goals it should help to achieve. At the same stage it is worth outlining a roadmap of further changes, so you will know step by step what awaits you on the way of ERP system implementation. To develop a system suitable for you it is necessary firstly to find a company which specializes in such kind of development and which will suit you on terms of cooperation (Filio Force company for example). Then it is important to create a requirements specification with a detailed description of the system and its requirements. Then the contracting company will develop your system, but this does not mean that you can relax. Your participation, to a certain extent, will be necessary to obtain the highest quality result.
In parallel with the direct development of the system, it is very important to prepare the processes and data within the company. The thing is that ERP implementation will significantly affect the usual course of events, and in order to make changes come into effect painlessly and efficiently at once, you need to prepare for them in advance. Thus, it is necessary to carry out certain work with employees, prepare instructions for all future processes that will be different from the previous ones, and also bring all available data into the proper form. Data preparation should be carried out according to certain conditions, which you will definitely be told by the development team. Data debugging is simply necessary for the ERP system to function correctly.
When the ground is prepared, the data is fine-tuned, and the system itself is developed, it’s time to implement it in the enterprise. This is not a one-day process either, because now you need to upload all the data into the system, synchronize it with other systems if necessary, and run all the updated processes.
Technical support. Immediately after the ERP system implementation you are not left alone with it. Most development companies such as Filio Force Canada provide technical support services, help to cope with possible problems, answer questions and monitor the correctness of the operation. If necessary, staff training is carried out.
We have briefly described for you ERP implementation stages, so now you know what awaits you and how to prepare for it. Nevertheless, we recommend you to walk this path shoulder to shoulder with specialists, who will help you find answers to all your questions, advise you and ensure that you develop the most effective implementation strategy.
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